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What are Email Privacy Laws?
Email privacy rules govern the privacy of information transmitted via email. Internet and email privacy is on the rise, and email privacy laws are part of that. Email security depends on the email service provider and how it is set up. As a general legal issue, personal email should be confidential. Most people hope their emails aren't read, but when people feel that their right to keep their emails private is violated, email privacy rules apply.
Certain laws governing electronic privacy are enshrined in the constitution or in the laws of many countries. Sometimes known as concealment of book rules, they ensure that the contents of closed books, telephone conversations, and mobile and electronic communications will not be captured by government officials or any third party. Email privacy is not included, which allows people to communicate freely via email. Outside these rules are where allegations of criminal activity are raised.
The Constitution of the United States does not guarantee any such privacy on email communications. For this reason, the conference passed the Electronic Communications Technology Act in 1986, setting out the rights to privacy rights for people who use computers or other electronic devices. This action makes it a criminal offense for anyone to read or disclose electronic media content, including emails. In fact, such email privacy laws protect people from any illegal activity that occurs in connection with their email.
However, under the Technical Communication Privacy Act, even if an employer is unable to monitor an employee's email, it can still be charged with blocking the email. This happens when an employer blocks email using email knowing it was an illegal blocking method. If an employer has policies that lead employees to assume that e-mail communication with the company's email service is for private purposes and not just for business purposes, the employer's rights may be curtailed when it comes to email monitoring.
Wanting to ensure that emails remain private, however, does not require much effort on the part of the sender or recipient. Email privacy laws provide protection for the general public. In addition, choosing a high-quality email service provider and staying alert helps to prevent illegal activity where your email privacy is concerned.
Private Email: 5 Tips for Keeping Your Email Secure
Despite the fact that most of us can’t work without checking our email regularly, we tend to take the privacy and security of our inboxes lightly. But if there is one thing we have learned from the crackdown on Sony Pictures, that email is the most targeted hacker and data thief - and that is not the most difficult thing.
And then, there is the problem of observation. Although most of us are not spies who email U.S. secrets. In unfriendly nations, the idea that someone can have a back door in our emails is more than a minor distraction.
Of course, that does not mean that secure, private email is impossible. It is up to you to take a few precautionary measures to keep your email secure:
1. Use two-factor authentication
The basic premise of two-factor authentication is simple: combine what you know with what you already have. One example is a bank card, which requires you to have your own identification card and your PIN to verify your identity. By enabling two-factor authentication (or 2-step verification), you do not enter all your credentials in the password. That's a good thing, considering how many of our passwords there are. In Gmail, setting up 2-step verification is as simple as clicking a button and entering your mobile number. In Windows Mail or Outlook, the same process. Just log in, go to your “Password and Security” tab and click “Set 2-Step Verification.” Now that you have enabled two-factor authentication, the criminal with your password has lost his or her fortune - unless we have also been able to steal your cell phone.
2. Minimize forwarding
When we are sent a message that we want to share, we often click on "Forward" without thinking about the consequences. Where is the message going? Who will see it? Where will it be stored? If your email is hosted on a company server, there may be some security measures in place to protect any sensitive information contained in your private email. When someone transfers an internal email to a recipient outside your company, however, you disclose that data (and other emails in the relay series) to secure, unencrypted servers. an email containing secure health information (PHI) to a business partner, all you need is one employee to forward that email to an unauthorized recipient in violation of HIPAA.
3. Set expiration dates for your messages
While some of us can’t resist the unsanitary inbox, the average user doesn’t bother to clean up his or her private email, often seeing deleting an email as a waste of time. If you think more than 50 percent of us receive at least 11 emails a day, can you blame them? That means any sensitive information you send to a client is likely to stay there for months. At that point, you can no longer control the end of your data. Fortunately, Virtru allows you to set an expiration date in your email so that after a certain date, it can no longer be read by the recipient (or anyone else, for that matter).
4. Understand your service provider's TOS
Your email provider's terms of service can tell you a lot more about their conversations with the media and ads. First, it will let you know what kind of security they offer you. Did they encrypt messages on their server? Can they be protected from a vicious attack? Is there a guarantee that your data is protected? While you may think that your email provider has good interests in mind, there is a good chance they will not expect the same from you. Take Google as an example, which openly transmits private email with automatic scanning. After reading your email provider's TOS, you'll find that keeping your email private is not a priority - that's entirely up to you.
5. Encrypt your email
A good way to keep your email private away from eye-popping scams is to use encryption. Encryption protects your private email by compiling your messages, making it impossible for them to decrypt it without authorizing someone to read it. If you use a third-party customer encryption service like Virtru, even if your inbox is compromised, the content of your message will not be readable. Similarly, you do not need to worry about your messages being sent after sending them, either by unscrupulous hackers or by nosy service providers. As an added bonus, if your email store is stored on a server outside your control, you still have control over who sees it - and you can revoke that permission at any time.
While email may not be built to be secure, users can enjoy additional privacy and security with just a few clicks. Virtru works with an email service that you already use to provide true side-by-side email encryption for your messages and attachments. Download Virtru today to see how easy it is to protect the privacy of your email.
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